We are looking for an intern to assist our NBU team with administrative and public procurement-related tasks.

Who we are:

VO Europe is part of VO Group and is a fast-growing agency delivering high-quality communication and content services to European institutions. Our ambition is to reduce the communication gap between European citizens and their institutions. We are dedicated to enabling innovation and change for tomorrow, for Europe, and European partners across the globe. VO Europe is involved in key EU policies and actions such as the Conference on the Future of Europe, COP26/27, and the EU Green Deal.

With a core team operating from Brussels and an extensive network of experts across Europe and beyond, our finger is on the pulse of priorities and developments on a European and global level

 

About NBU:

The New Business Unit at VO Europe focuses on business development and identifying and pursuing financially beneficial opportunities for the organisation. Its mission is to monitor business opportunities from international institutions, including the European Commission, and create compelling and competitive proposals to secure contracts.

 

Your key responsibilities:

• Assist with ongoing administrative tasks
• Help with the coordination, compilation and presentation of the administrative part of tenders
• Help to prepare administrative documents in line with instructions received from the Bid Manager
• Help to manage technical and professional documents (CVs adapted to the terms of Reference, project references, etc)
• Do the follow-up of project fiches
• Update CVs from new colleagues and update them regularly
• Help to collect data and documents to update and maintain lists and databases
• Assist in organizing VO’s projects archives and making of case studies 

 

Your profile:

• Ongoing Bachelor’s or Master’s degree in a relevant field (e.g. Administration & Management, Secretariat, e)
• At least C1 level in English, French is a plus
• Stress resistant
• Accurate and a strong eye for detail
• Resilient and able to work on short deadlines and handle changing priorities
• Organised and efficient
• Very good knowledge of Excel and other related software

 

Conditions:

• Type of contract: Internship with an agreement from a recognised educational institution
• Duration: minimum 4 months, ideally 6 months with the starting date in March
• Location: VO’s office in Brussels
• Gain valuable experience for your professional future

 

Compensation:

In accordance with Belgian regulations, this internship is unpaid for students studying in Belgium. However, we offer public transport allowance. For students coming from abroad, a monthly compensation of 300 euros may be provided under certain conditions.

 

Our guiding principles: Quality – Entrepreneurship – Respect – Open mind – Trust – Boldness

Our philosophy: tomorrow’s society will depend on our actions today

Do you share the same values? Do you make a change today for tomorrow?

 

How to apply?

You can submit your application via our website at https://www.vo-europe.eu/jobs/

Please ensure that you send your CV in Europass format and follow this naming convention: NAME_Position_Date.

Remember to specify the position you are applying for in your cover letter. Kindly note that only applications complying with this procedure will be taken into consideration.

 

GDPR

VO Europe ensures that the personal data of all candidates are processed in accordance with the European General Data Protection Regulation (EU 2016/679). We will process your data only for the purposes of the recruitment and we will keep it only for a defined period of time while maintaining high-security measures.

 

Inclusive policies

At VO Europe, every candidate is provided with an equal opportunity, and assessments are made on an individual basis, focusing on qualifications and experience rather than affiliation with any specific group or category.