Are you ready to advance your career in administrative and financial roles with an international impact? This is a great opportunity to work in a high-profile communications company within the dedicated and experienced team of professionals. We are currently recruiting an Administrative and financial assistant for NATO project.

 

About Us

VO Europe is part of VO Group and is a fast-growing agency delivering high-quality communication and content services to European institutions. Our ambition is to reduce the communication gap between European citizens and their institutions. We are dedicated to enabling innovation and change for tomorrow, for Europe, and European partners across the globe. VO Europe is involved in key EU policies and actions such as the Conference on the Future of Europe, COP26/27/28, and EU Green Deal.

With a core team operating from Brussels, and an extensive network of experts across Europe and beyond, our finger is on the pulse of priorities and developments on a European and global level.

 

About the NATO Communications and Information Agency (NCI Agency) project

The NATO Communications and Information Agency (NCI Agency) is the provider of NATO-wide IT services and state-of-the-art Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) Capabilities, helping NATO and its member countries communicate, and work together to fulfil their mission – preserve peace and security for nearly one billion citizens.

The Agency is on the frontline against cyber threats, protecting NATO’s networks to prevent debilitating attacks. Their experts provide capabilities and services that are critical to NATO’s ability to fulfil its core tasks of consultation, collective defence and crisis management. They achieve this by working in partnership with industry, academia and not-for-profit (NFP) organizations.

NATO Edge flagship event – 2,5-day onsite event, will happen in Q4 2024. The exact venue and date will be communicated shortly. The event requires a high level of administrative support as defined in the specific mission below.

 

Specific mission:

• Financial support for the project: managing participant and exhibitor payments, monitoring accounts, follow-up and collection of any requested proof of payments
• Insurance monitoring and ensuring that the project implementation complies with legal insurance provisions
• Daily tracking of the operational budget: staff hours follow-up, updates the budget monitoring tool (Team Leader Orbit), purchase order follow-up
• Monitoring legal obligations of the project: point of contact with the lawyer specializing in U.S. rights, verification of on-site employment contracts, especially for hostesses
• Monitoring contracts with suppliers (US and EU suppliers)
• Organization and oversight of staff travel for the event (USA): ESTA, background checks, specific documentation, VISA
• Support the team for the reporting of the project

 

Essential skills and knowledge:

• At least a Bachelor degree in a relevant field (e.g. Business, Finance, Project Management, etc.)
• Good command of Excel (pivot table, formulas)
• Previous experience in budget management is mandatory
• Previous experience and legal knowledge in the USA are a strong asset
• Professional proficiency in English (at least C1) is mandatory
• High attention to details
• Keen in finance
• Strong team player skills
• Problem-solver mindset
• Strong analytical skills
• Excellent organisational skills
• Ability to work under pressure and prioritise work
• Have a good sense of analysis, synthesis and quality

 

It’s a part-time job with the starting date preferably in January.

 

How to apply?

Apply through our website: https://www.vo-europe.eu/en/jobs

Please use the following naming convention for the CV and cover letter: NAME_Position_Date, and make sure to specify the position you are applying for in your cover letter.

Only applications following this process will be considered.

 

GDPR

VO Europe ensures that the personal data of all candidates are processed in accordance with the European General Data Protection Regulation (EU 2016/679). We will process your data only for the purposes of recruitment and we will keep it only for a defined period of time while maintaining high-security measures.

 

Inclusive policies

VO Europe gives equal opportunity to all candidates, who can expect to be evaluated as individuals based on qualifications and experience rather than based on their belonging to a certain group or category.