VO Europe is a fast-growing agency delivering high-quality communication and content services to European institutions. Our ambition is to reduce the communication gap between European citizens and their institutions and contribute to the European Society construction.   VO Europe is involved in key EU policies and actions such as, Conference on the Future of Europe, COP26/27, and EU Green Deal. 

VO Europe is a member of the multi-awarded communication group, VO Group which follows these five management guiding principles: sustainability, knowledge sharing, freedom of speech, diversity, innovation, and creativity. VO Group is the Agency of the Year 22 for Positive Impact and is recently certified EMAS/ISO 14001.

In order to strengthen its business development team, VO Europe is currently recruiting a Bid Manager to contribute to the efficient running of business development with European institutions. 

 

Role 

As a Bid Manager, you are responsible for delivering proposals for medium, large and complex tenders. 

You are responsible for developing the content for tenders from qualification to contract award, including value proposition/strategy development, solution development, commercial strategies, partner identification and risk management. 

You manage a bid as a project, are responsible for the quality of the commercial proposal and coordinate various contributions for internal and external teams. 

Your objective is to produce a winning proposal under the supervision of the Strategic Business Development Manager and leading the bid team. 

 

Responsibilities 

• Form and lead the bid team and coordinate all resources to produce the proposal within time and budget. 
• Form the potential consortia with the support of the Strategic Business Development Manager and ensure a sound administrative follow-up 
• Prepare the bid plan and ensure that all aspects (administrative side, methodologies, narrative…) are covered 

• Develop the best strategic approach in line with the key requirements of the call for tenders 
• Contribute to the written proposal – in terms of contributions, direct content and presentation 
• Ensure the proposal is compliant from a commercial, legal, and administrative perspective including respect for deadlines and budget 
• Ensure the information and documentation management as well as sharing knowledge process inside the agency 
• Monitor the EU market, identifying market competitors, their strengths and understand their approach 

 

Required profile 

• 3 to 5 years of experience working in a similar role. 
• Sound knowledge of EU institutions, EU procurement practices/rules, working process and policies 

• English: fluent (at least C1) with a strong ability in written commercial style 
• Decision maker 
• Ability to think out of the box and solution– oriented (problem solving) mind in line with Client requirements and company bid strategy 
• Committed, autonomous and responsible 
• Team leadership, flexible and open to collective solutions processes 
• Stress– resistant (tight deadlines, complex issues…) 
• Ability to work on multiple bids simultaneously  
• Used to working in multicultural environments 
• Accuracy and high attention to details 
• Strong analytical and synthetic skills 
• Excellent communication and negotiation skills 
• Highly organised and efficient 
• Knowledge of CSR principles 

 

Additional assets 

• Speaking French is an added value as other EU language 
• Curiosity and willingness to learn 
• Result driven 
• Be resilient and logical 
• Knowledge of different project management methodologies such as Scrum, Prince2 

 

What we offer 

• The opportunity to have a meaningful job where you can make a difference 
• A workplace where your voice will be heard. 
• Competitive HR management solutions (wage, additional advantages, extra social facilities, shared management, CSR principles implementation…) 
• Relevant career opportunities to get you where you want to be 
• Flexible work (homeworking) 

 

How to apply? 

Please use the following naming convention for the CV and cover letter: NAME_Position_Date, and make sure to specify the position you are applying for in your cover letter. 

Only applications following this process will be considered. 

 

GDPR 

VO Europe ensures that the personal data of all candidates is processed in accordance with the European General Data Protection Regulation (EU 2016/679). We will process your data only for the purposes of recruitment and we will keep it only for a defined period while maintaining high-security measures. 

 

Inclusive policies 

VO Europe gives equal opportunity to all candidates, who can expect to be evaluated as individuals based on qualifications and experience rather than based on their belonging to a certain group or category.